Campus COVID-19 protocols
Be Safe. Be Healthy.
We take our responsibility for the health and safety of your children very seriously and always welcome any suggestions you may have. These guidelines are followed on a daily basis to ensure the safety of your children while they are entrusted to our care.
We recognize that students with severe or life-threatening allergies need a safe, inclusive environment at Extended Day. In keeping with school policy, we ask that PD community members follow these avoidance strategies.
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Extended Day will not serve food containing peanut or tree nut products.
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The Extended Day Nurse will review food content to make sure that children with other food allergies (soy, dairy, etc.) are not exposed.
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Extended Day will not permit students to consume snacks brought from home that contain tree nut or peanut products.
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Extended Day will encourage children not to share snacks.
Special Health Needs and Medications
The Extended Day Nurse reviews your children’s special health needs and medication information obtained from each child’s Magnus Form. Information is shared with your child’s Extended Day teacher, to ensure that they are prepared to care for your child at Extended Day.
Parents must give the Extended Day Program written permission to dispense any medication to your child. Please send medications to Extended Day in the original container labeled with your child’s name, the doctor’s name, prescription number and current dosage. All medications are locked up in the Extended Day nurse’s office. Our nurse will record dispensing information in a confidential daily log.
Illness and Medical Treatment
If your child becomes sick at Extended Day, the Extended Day Nurse will care for him or her in the Extended Day “Get Well Room” to provide a quiet and private setting, and to minimize exposing other children in the program. The Nurse will call parents and request that their child be picked up immediately. Children must be fever-free without medication for a full 24 hours before returning to the program.
Before the school year begins, the Extended Day teachers complete the Adult/Child CPR, AED and First Aid certification.
Please be prepared and review your health insurance policy to know where you should take your child in case of an injury. An Incident Report is completed for every injury requiring outside medical care.
Arrival and Departure
It is our responsibility to know where all the Extended Day children are after school. On any given day and at any given time, a student could be participating in a game, in one of several enrichment classes (on or off campus), in tutoring, at speech therapy, in the computer lab, in the library or taking a piano/guitar lesson. All of your children’s activities are in our database and listed on the sign-out sheets.
If a child in 1st through 5th grades does not check into the Dining Hall after school when expected, the director immediately checks with the Lower School office and the classroom teacher, then calls the parents. In every case, it has simply been a case of miscommunication. If your child is registered to attend Extended Day and will not be there, please call the Extended Day House and leave a message before 2:45 p.m. or email the Extended Day Mailbox: pds.extendedday@providenceday.org.
When a child is picked up from the Extended Day Program, the parent or other authorized person signs the child out by writing in the time and signing the sign-out sheet. Persons other than parents who are authorized to pick up the child should be listed in the Magnus form. Your child will not be released to anyone not authorized unless we have received a call or note from home.
Safety and Emergency Preparedness
Teachers and students are required to follow all safety guidelines, whether on a field trip, the playground, or simply walking across campus. In the event of a more serious event, such as fire, inclement weather, or crisis on or off campus, Extended Day teachers are trained to follow the PDS Emergency Operations Plan. (Please note that the Extended Day Program follows the school's inclement weather policy. This includes school closings as well as the Thor-guard system.) In the event of a school closing or school emergency, PDS will activate the AlertNow system to contact all parents on their home and cell phone numbers.
Questions? For any questions or concerns, please contact Lynn Mayhew, Extended Day Director, at 704-887-6058 or lynn.mayhew@providenceday.org.